Annual General Meeting

AGM 2020

The GSS will be holding its 2020 Annual General Meeting on Tuesday, February 11 at 5pm at SFU Burnaby, Maggie Benston Centre, room 2290. This is one of the most important events at the GSS, because members get to decide on major changes to our top governing document, our Bylaws! 

The meeting is open to all members in good standing of the Society, i.e., all currently enrolled (not on leave) graduate students at SFU. Doors will open at 4:45pm and a buffet dinner (yay!) will be served. If you plan to attend and have any food allergies or accessibility needs, please contact me at

We are looking to achieve full quorum this year (i.e., at least 100 members), because we will be asking you to vote on the following by-law changes, which are summarized hereWe trust that each of you will be able to bring as many friends as possible! The more the merrier, right?
Other than serious business (because we’re so cool), the AGM will also have a dash of fun: we will be giving out various Caucus prizes (based on how many members each Caucus brings!) and afterwards we will be holding a themed social “It’s a Heart-Broke Grad Life” at Club Ilia, at 6pm, with free drinks and food. 

The full agenda for this meeting may be found below. 
As always, if you have any questions, comments, or concerns, please email me at


  1. Call to Order
  2. Appointment of Speaker
  3. Appointment of Secretary
  4. Declaration of Quorum
  5. Adoption of the Agenda
  6. Approval of the February 5, 2019 AGM Minutes
  7. Reports:
    1. GSS Annual Report 2018-2019
    2. Auditor Report
    3. Question Period
  8. New Business:
    1. Receiving the Audited Financial Statements [unapproved draft until received at the AGM] for the 2018‐19 Fiscal Year
    2. Appointment of the Auditor for the 2019‐20 Fiscal Year
    3. Receiving and Approving of Regulations Approved by Graduate Council since February 5, 2019 [Policy and Regulation changes may be found here.]
    4. Bylaw Modifications: Be It Resolved That the AGM approve the proposed Bylaw changes as presented at the February 11, 2020 meeting. [To see the proposed changes, an overview and explanation of all changes is available here].
  9. Announcements:
    1. Consultation of general membership in anticipation of a referendum to amend our Bylaws
    2. Post‐AGM social event (6‐8pm, Club Ilia)
  10. Adjournment

Note: A reception will be held after the AGM and will take place from 6‐8pm at Club Ilia (Cornerstone Building, 8902 University High Street).

We look forward to seeing you at the AGM!


Past AGM & SGM Documents