2014

SGM – July 31, 2014

Minutes

Agenda:

  1. Call to Order
  2. Appointment of Speaker
  3. Appointment of Secretary
  4. Declaration of Quorum
  5. Adoption of the Agenda
  6. New Business
    Special Resolution: By-Law Amendments
    Special Resolution: Adoption of the Strategic Plan
  7. Adjournment

Summary of Motions:
SGM2014.01 Be It Resolved That the GSS By-Laws be amended as circulated at the GSS’ 2014 Special General Meeting.
SGM2014.02 Be It Resolved that the GSS approve the Strategic Plan as circulated at the February 26th, 2014 AGM

Documents:
Old Constitution and By-Laws
New and Old By-Laws
Side-By-Side By-Law Changes
Draft Strategic Plan
Summary of Strategic Plan from Executive Committee

Presenters:
Emma Lui – Academic and Internal Relations Officer
Devon Cass – Coordinating and External Relations Officer
Amina Rai – Executive Director


AGM – February 26, 2014

Minutes

Agenda

Meeting agenda and materials will be emailed to all grad students at least 10 days before the AGM and posted here. Printed copies of the materials will be available in the GSS Lounge (MBC 2212) after Feb 17, 2014.

  1. Call to Order
  2. Appointment of Speaker
  3. Appointment of Secretary
  4. Declaration of Quorum
  5. Adoption of the Agenda
  6. Approval of Minutes
    February 26, 2013 AGM Minutes
  7. Reports
    GSS Annual Report
    Auditor Report
  8. Questions Period
  9. New Business
    Approval of Audited Financial Statements for 2012-2013 Fiscal Year
    Appointment of Auditor for 2013-2014 Fiscal Year
    Receiving and Approving of Regulations Approved by Council since February 26, 2013
    Special Resolution: By-Law Changes
    Special Resolution: Approval of GSS Strategic Plan
  10. Committee as a Whole
    U-Pass Referendum
  11. Announcements
    Officer Elections
  12. Adjournment

Summary of Motions:
AGM2014.01 Be It Resolved that the GSS approve the 2012-2013 Audited Financial Statements of GSS, as circulated at February 26, 2014 AGM.
AGM2014.02 Be It Resolved that the GSS appoint Tompkins, Wozny, Miller & Co. as the Society’s Auditor for the 2013‐2014 financial year.
AGM2014.03 Be It Resolved that the GSS receives and approves regulations passed by Council since February 26, 2013 AGM as circulated at February 26, 2014 AGM.
AGM2014.04 Be It Resolved that the GSS By-laws be amended as circulated at February 26, 2014 AGM.
AGM2014.05 Be It Resolved that the GSS approve the Strategic Plan as circulated at the February 26th, 2014 AGM

Documents:
Draft 2013 AGM Minutes
Audited Financial Statement
Current By-Laws
Draft By-Laws: III General Meetings, and XII Elections and Referenda
Side-By-Side Comparison of By-Law Changes
Draft Strategic Plan
Summary of Strategic Plan from Executive Committee

Regulations Approved by Council since 2013 AGM:
Special Membership Fee Regulation
Regulation R1000 – Internal Governing Documents
Procedure PR1001 – Amending, Creating, and Retiring Internal Governing Documents
Regulation R4110 – Request for Change to Benefit Plan Status Regulation
Procedure PR4111 – Request for Change to Benefit Plan Status

Presenters:
Alex Baybuz -Academic and Internal Relations Officer
Julia Lane – Coordinating and External Relations Officer
Eleonora Joensuu – Member and Community Relations Officer
Peter Vachichin – Financial Coordinator
Katelyn McDougall – Professional Development Coordinator
Essya M. Nabbali – Graduate Services Coordinator
Amina Rai – Executive Director