Caucus Minutes and Updates

If you are the Secretary of your Caucus, you have an important responsibility to record the minutes of your Caucus’ meetings.  While this can be a challenging job, the GSS is available to help.  We have electronic copies of previous minutes and sample motions that demonstrate wording for matters regarding financial decision, elections, or honoraria.  If you need copies of these, please contact us.

Please be advised that the caucus contact update is a two-step process. You need to submit:

  1. The minutes of the meeting where voting for the position occurred, and;
  2. The newly elected person’s information. Each of these has its own specific form.

To submit these, please see the appropriate links below:

To submit meeting minutes, click here*.
*Please do not send the minutes to the Director of Internal Relations, since this document may only be uploaded to our system through the link above.

To update your caucus contacts:

  • If the newly elected position is a councillor/alternate, please submit this form
  • If the newly elected position is a chair/vice-chair/treasurer/secretary/etc., please submit this form.