There are no partial awards. Since the grant is for $499, applications with a shortfall of less than $499 will not be considered.

Usually, 15 grants are allocated to each travel period. Any declined awards are reallocated to the next period or to a deadline with a greater than the average number of applicants.

Grants are not guaranteed due to the high number of applicants and funding limitations. We usually receive 30-70 applications for each deadline, making the best odds 50% or less. If your first application is unsuccessful, you may reapply for the next deadline, as long as travel occurs within the eligible time period.

No, late applications will not be accepted for any reason. You may apply for the next deadline, as long as travel occurs within the eligible time period.

Yes, signatures from another SFU member of your supervisory committee, your SFU Department Chair or your SFU Department Graduate Chair are also acceptable.

In all cases, you must provide receipts for all the expenses you list. If you have not yet finalized your expenses you may provide quotes from travel, accommodation or conference websites.

If you are presenting at a conference, you must provide ALL of the following:
(1) proof that you have registered (paid) to attend that conference (usually an online registration receipt);
(2) proof that your paper or poster has been accepted (usually a letter or email from the conference association advising that your paper/poster has been accepted for presentation, or an official conference program showing your name and paper/poster title); and
(3) the abstract that you submitted.

If you are conducting field research you must submit documentation that proves you are travelling for research purposes. This should include correspondence with a host organization (e.g., another university, lab or archive)

In-person cheque pick-up is highly recommended. Due to the high incidence of lost cheques, student cheques will no longer be delivered to SFU department offices. If replacement of a lost cheque is required, $25 will be deducted from the requested cheque amount, or the recipient may elect to wait until the last cheque is stale-dated (6 months from the cheque date). Cheques may take up to 2 weeks by mail to home addresses.

Email help@sfugradsociety.ca if you have further questions not addressed on the website.